Newsletter: Activities in WINRIP Project during first Quarter of 2016 (January – March)

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The following is newsletter which contains a summary of the activities in the WINRIP project during January to March 2016. This activity consists of the bid submission and bid opening, contract signing, TPM selection, site visit, training, and others meeting.

NO

DATE

ACTIVITY

REMARKS

DOCUMENTATION

1 January 5, 2016 Follow-up Result of TFAC Package No. 19 There are 5 findings that has been followed-up by Contractor. By this time, Contractor Package No. 19 submitted their follow-up action:

  1. Distillates pipeline repaired and the large stones are sorted manually.
  2. AC Base work on STA 48+050 has been repaired.
  3. Opening inlet to the culvert has been built.
  4. Contractor has built divider in cold bin to differentiate between two size of material and the location of stock material has been rearranged.
  5. Tire PTR has been replaced by the new one.
2 January 5, 2016 Follow-up Result of TFAC Package No. 06 There are 7 findings that need to be followed-up by Contractor. By this time, Contractor Package No. 06 submitted their follow-up action:

  1. Safety signs, warning signs, and speed limit sign have been installed on stock pile location.
  2. Warning signs have been installed.
  3. Core drill sample has been taken from some location.
  4. Leveling has been complied the General Specification Rev.2010.
  5. Material has been cleaned before used.
  6. Contractor has separated the material on stock pile.
  7. Temporary channel has been built.
Newsletter_Q1_02
3 January 5, 2016 Bid Opening Package #14 Bid Submission and Bid Opening was held in Balai Besar Pelaksanaan Jalan Nasional (BBPJN) II Padang.A total of four (4) bidders have submitted Bids, as follow:

  1. PT Waskita Karya
  2. PT Pembangunan Perumahan
  3. PT Jaya Konstruksi Manggala Pratama
  4. PT Yasa Patria Perkasa – PT Conbloc Infratecno (JO)

Bid Submission and Bid Opening was attended by Procurement Team (POKJA), representative of PMU WINRIP and PPK 14, representative of bidders, and assigned Community Representative Observer (CRO) from Bung Hatta University.

4 January 5, 2016 Bid Opening Package #20 Bid Submission and Bid Opening was held in Satker Pelaksanaan Jalan (PJN) Region I West Sumatera Province.A total of five (5) bidders have submitted Bids, as follow:

  1. PT Conbloc – Statika (KSO)
  2. PT Waskita Karya
  3. PT Nindya Karya
  4. PT Jaya Konstruksi Manggala Pratama
  5. PT Pembangunan Perumahan

Bid Submission and Bid Opening was attended by Procurement Team (POKJA), representative of PMU WINRIP, representative of bidders, and assigned Community Representative Observer (CRO) from Politeknik Negeri Padang.

5 January 5, 2016 Bid Opening Package #21 Bid Submission and Bid Opening was held in Satker Pelaksanaan Jalan (PJN) Region I West Sumatera Province.A total of eight (8) bidders have submitted Bids; 1 Bidder submitted uncomplete documents, as follow:

  1. Pan Asia Corporation
  2. PT Adhi Karya
  3. PT Multi Structure
  4. PT Nindya Karya
  5. PT Pembangunan Perumahan
  6. PT Jaya Konstruksi Manggala Pratama
  7. PT Waskita Karya
  8. PT Conbloc – Statika (KSO)

Bid Submission and Bid Opening was attended by Procurement Team (POKJA), representative of PMU WINRIP, representative of bidders, and assigned Community Representative Observer(CRO) from Andalas University.

6 January 12, 2016 Socialization of HIV – AIDS for Package #06 Socialization was executed by Contractor Packages No. 06 (PT Waskita Karya) in Base Camp Package No. 06 (Desa Pasar Pedati) and facilitated by Dinas Kesehatan Provinsi Bengkulu, together with Environmental Specialist and Assistant of Environmental Specialist CTC WINRIP. This event was attended by 50 workers as targeted participant, and other related parties (Staff of Contractor, Satker, PPK, and Supervision Team). Newsletter_Q1_06
7 January 13, 2016 Socialization of HIV – AIDS for Package #19 Socialization was executed by Contractor Packages No. 19 (PT Rodateknindo Purajaya) in Base Camp Package No. 19 (Desa Durian Dau) and facilitated by Dinas Kesehatan Provinsi Bengkulu, together with Environmental Specialist and Assistant of Environmental Specialist CTC WINRIP. This event was attended by 38 workers as targeted participant, and other related parties (Staff of Contractor, Satker, PPK, and Supervision Team). Newsletter_Q1_07
8 January 14, 2016 Socialization of HIV – AIDS for Package #13 Socialization was executed by Contractor Packages No. 13 (PT Waskita Karya) in Base Camp Package No. 13 (Desa Kedurang) and facilitated by Dinas Kesehatan Provinsi Bengkulu, together with Environmental Specialist and Assistant of Environmental Specialist CTC WINRIP. This event was attended by 67 workers as targeted participant, and other related parties (Staff of Contractor, Satker, PPK, and Supervision Team). Newsletter_Q1_08aNewsletter_Q1_08b
9 January 14, 2016 Third Party Monitoring (TPM) Selection Package #08 and 10 Interview and Selection of TPM was held in Satker Pelaksanaan Jalan Nasional (PJN) Reg. I West Sumatera Province, Jl. Khatib Sulaiman No. 9, Padang. The event was opened by Pejabat Pembuat Komitmen (PPK) 10, Mr. Agung Setyawan, ST.,MT.,  and attended by PPK 09, representatives of BBPJN II Padang, Staff of Satker PJN Reg. I West Sumatera Province, Staff of PPK 09 and 10 .Interview was conducted by Community Development Officer to the TPM Candidate about Contract Management, Environmental Management, and Technical Work Implementation. TPM Candidate were from Bung Hatta University.The elected TPM for Package #08 were:

  1. Ir. M. Nursyaifi Yulius, MT as Main Observer
  2. Ir. Alzahri, MT as Member of Observer
  3. Yendri Nursami, S.Ti as Member of Observer.

The elected TPM for Package #10 were:

  1. Ir. Drs. Heldi, M.Si as Main Observer.
  2. Ir. Afrizal Naumar, MT as Member of Observer.
  3. Mrs. Yul Cherlina, ST., MT  as Member of Observer.
10 January 20, 2016 Taking Over of Works for Package #01 In accordance with Clause 10 of the FIDIC Conditions of Contract and subject to the requirements of Clause 8.2 and Clause 9.1, Team Leader of Design and Supervision Consultant for WINRIP certify that the following has been substantially completed:

  1. Asphalt works:
    Length: 25.059 km.
  1. Drainage works:
    Pipe culverts/ Concrete U-Ditch/ Mortared Stoneworks.
  1. Structures:
    Box Culverts/ Structural Concrete/ Stone Mansory.
  1. Other works:
    Thermoplastic pavement markings/ Road signs/ Guard rails/ Precast concrete curb.
11 January 27, 2016 Socialization of HIV – AIDS for Package #15 Socialization was executed by Contractor Packages No. 15 (PT Pembangunan Perumahan) in Base Camp Package No. 15 (Kota Pandan) and facilitated by Dinas Kesehatan Kabupaten Tapanuli Tengah, together with Environmental Specialist and Assistant of Environmental Specialist CTC WINRIP. This event was attended by 19 workers as targeted participant, and other related parties (Staff of Contractor, Satker, PPK, and Supervision Team). Newsletter_Q1_11aThe Accelerations meeting in DGH office Bengkulu Province.Newsletter_Q1_11bWet dust collector is almost full.
12 January 28, 2016 Socialization of HIV – AIDS for Package #05 Socialization was executed by Contractor Packages No. 05 (PT Nusa Konstruksi Enjiniring) in Base Camp Package No. 05 (Desa Poriahan) and facilitated by Dinas Kesehatan Kabupaten Tapanuli Tengah, together with Environmental Specialist and Assistant of Environmental Specialist CTC WINRIP. This event was attended by 20 workers as targeted participant, and other related parties (Staff of Contractor, Satker, PPK, and Supervision Team). Newsletter_Q1_12aStones and mortar.Newsletter_Q1_12bPot holes in Package 03.
13 January 28, 2016 Contract Signing Package #08 The Contract between PPK 10 and The Contractor (Pembangunan Perumahan – Statika Consortium) with Contract Price Rp 355.500.000.000,00 (Contract No. 06-06/08-WINRIP-WP2/CE/A/8043-ID/01-16).
14 January 28, 2016 Contract Signing Package #12 The Contract between PPK 15 and The Contractor (Lancarjaya Mandiri Abadi (JO) – PT Cahaya Tunggal Abadi) with Contract Price Rp 358.650.400.000,00 (Contract No. 02-06/12-WINRIP-WP2/CE/A/8043-ID/01-16).
15 January 28, 2016 Monthly Coordination Meeting Director of Road Network Development invited all parties related to WINRIP to to attend WINRIP monthly coordination meeting.The meeting was chaired by Officer in Charge PMU WINRIP and attended by World Bank Team for WINRIP, Staff of Sub-Directorate Construction Management (DORC), Deputy Director of Monitoring and Evaluation (DORC), Project Officer of WINRIP, and CTC WINRIP Team.This meeting focused on physical progress of 12 contracted packages and procurement process of 4 remaining packages. Newsletter_Q1_15aThe WB mission meeting at base camp.Newsletter_Q1_15bThe asphalt spilled out should be cleaned.Newsletter_Q1_15cAsphalt AC-BC segregation.
16 February 5, 2016 Follow-up Result of TFAC Package No. 04 There are 6 findings that need to be followed-up by Contractor. By this time, Contractor Package No. 04 submitted their follow-up action:

  1. They only used 4 fractions of materials so the number of used cold bins is compatible with the number of used fraction materials.
  2. It was found that material mixed on cold bin, and then the Contractor develops divider system between cold bins on AMP.
  3. It was found that wheep holes did not conform to drawing plan. The Contractor then repairs all wheep holes with wrong location.
  4. There was organic material mixed with soil in the drainage system. The Contractor rebuilt the drainage systems.
  5. TFAC Team found that the size of material used in mortared stonework is not suitable, but the Contractor stated that the size of material is suitable with the specification, so they did not follow up this finding.
  6. It was suggested to use power broom to clean the location before spreading the tack coat, but the Contractor stated that by using a compressor, they ensure that before spraying tack coat on existing asphalt already clean.
  7. It was found that tool used in the process of spreading tack coat would not conform to specification. The Contractor used hand sprayer and make sure that quality conform to specification under supervision by engineer.
Newsletter_Q1_16
17 February 9, 2016 Follow-up Result of TFAC Package No. 01 There are 14 findings that need to be followed-up by Contractor. By this time, Contractor Package No. 01 submitted their follow-up action:

  1. It was found that contractor did not use sensorized method while spreading of asphalt working although sensor was available. Then contractor have put the sensor on asphalt finisher and used it when spreading asphalt.
  2. It was found that the distance between weep holes should be 2 meters however in many places they were more than 5 meters. Contractor has not repaired these findings yet.
  3. It was suggested that contractor used power broom before spreading tack coat. Contractor makes sure that the location is clean before spreading tack coat.
  4. It was found that join of AC-WC was not smooth. Contractor decided to cut join of AC-WC before continue to connect the join.
  5. There was inconsistent mixing. Contractor has used mixer truck to get the proportional mixing.
  6. It was found that spacing between reinforcing steel scaffolding was too close. Contractor has used concrete decking.
  7. It was found that the stone crusher was producing dirty asphalt aggregates and appeared to be coming from the source. Contractor comply all the instruction from consultant supervision to clean the raw materials before loading into stone crusher.
  8. It was found that the temporary traffic signs were insufficient and did not cover the whole construction area. Contractor has installed sufficient warning signs along the project area.
  9. There were found that; honeycombs were noted in open U-Ditch; the height level of covered U-Ditch need to be adjusted for the housing entrance; rebars were laid directly on soil without sand/concrete bedding; and the runoff pipe needed to be placed at least 5 meters in descending parts of the road. Then consultant supervision verified these findings and instructed the contractor to remove the honeycomb and repair the open U-Ditch. Supervision consultants stated that the height of covered U-Ditch has been correct and will be adjusted during the construction. They also stated that U-Ditch has had concrete bedding but contaminated by the soil during the rainy season and the runoff pipe had to be placed at every 5 meters in descending parts of the road. The contractor has been complied all the instruction.
  10. It was found that box culvert has not been finished yet. Supervision consultant instructed the contractor to finish all of box culvert with head wall and wing wall. The contractor has been complied all the instruction.
  11. Contractor has removed scaffolder on the concrete box.
  12. Contractor has installed project name board in the end of project.
  13. Contractor has submitted quarry permission even though the raw materials were supplied by supplier.
  14. Contractor has increased the capacity of hot mix production.
18 February 11 – 12, 2016 Road Safety Audit at PHO Stage for Package #01 The purpose and goal of Road Safety Audit at PHO stage was to check the consistency of standard geometry application; application of road marking, sign placement, and road furniture, and ensure that the safety need of all road users is already available.Road safety issues that can be identified there were:

  1. There is no implementation of School Safety Zone. It is recommended to build 200m sidewalk in front of school at both side and implement road safety management school safety zone according to regulations.
  2. In design drawing Tenumbang Bridge and Way Mahnai is a single bridge, the audit findings are twin bridges. It was recommended to install 2-way traffic warning signs on the left side of the road before parting road leading to the bridge and ‘must pass this lane’ command sign on the new bridge. It also needs to attach guardrail to bridge parapet according to standard drawing.
  3. Improperly installation of signs.
  4. Pedestrian facilities at urban town have not been finished yet.
  5. Drainage channels are not functioning.
  6. RPPJ pole located on the shoulder/in front of the curbs. It is recommended to place delineation with hazard markers or reflective tape at the pole.
  7. A rail section of guard rail has been removed due to close access to paddy fields.
  8. Ends of guardrails that are not/ not yet closed with a terminal.
  9. Guardrails are not connected to the bridge endposts.
  10. There are no white reflector attach to left side guardrails.
  11. Broken/missing reflector at the guide posts.
  12. Less quantity of using and installation of CAMs.
19 February 12, 2016 Meeting of Evaluation on WINRIP Implementation  Head of Balai (BBPJN) I Medan invited Contractor for Package No. 05 and 15 to discuss about their action plan on physical and financial progress and their attempt on physical and financial progress acceleration.
20 February 15, 2016 Follow-up Result of TFAC Package No. 03 There are 7 findings that need to be followed-up by Contractor. By this time, Contractor Package No. 03 submitted their follow-up action:

  1. The Contractor has repaired the segregation and bleeding in STA 00+425.
  2. Contractor has repaired drainage and fixed the honeycomb on drainage.
  3. Contractor has repaired the damaged drainage.
  4. Contractor has had UPL/UKL document of quarry.
  5. Contractor has repaired the bulkhead between coldbin and briefing on the loader operator.
  6. Warning signs have been installed.
  7. Workers wear safety equipment.
21 February 23, 2016 Show Cause Meeting Package No. 05  Kasatker PJN Region II North Sumatera Province invited all WINRIP related parties to attend the show cause meeting of Package No. 05 (Sp. Rampa – Poriaha). In the meeting, Contractor has to state their capability to finish the work by considering 5M (man, material, money, machine, method), daily target, and technical justification.
22 February 29 – March 2, 2016 Site Visit by TFAC to Package #11 On February 29, 2016 TFAC team held an opening meeting with all related parties (PPK, Satker, Contractor, Supervision consultant).Site inspection was carried out by Xiaoke Zhai (Civil Engineer), Agus Sjamsudin (Sr. Transport Specialist), and Maria Jose Sala (Civil Engineer). At the time of the inspection, the actual progress for civil works was 33.04%, whereas the schedule progress was 36.49%, which represents a slippage of 3.45%.The inspection team noticed that some findings from previous civil works inspection to other packages had been taken into account in Package 11, however there are still some improvements to be made regarding the construction methods and the supervision practices in Package 11.

The findings are listed below:

  1. The alignment of ditches presented sharp turns instead of smooth curves which is likely to cause erosion of the ditches (STA 12+000, 14+000, and others).
  2. The supporting system of the box culvert formwork is too weak to support the culvert construction (STA 14+300).
  3. There is a crack in the retaining wall (STA 16+200).
  4. Disposal materials from slope cutting were found on the shoulders (STA 9+250, 14+300, 16+875).
  5. The AMP has no temporary drainage system, leading to stagnant pools of rainwater, oil contamination, and dirty materials.
  6. Materials at crushing plants are dirty and have incompliant shapes and sizes. Also, crushed materials are sometimes mixed with non-crushed materials.
  7. The inspection team noticed that several locations with cutting, raising, widening, and other activities were lacking warning signs.
  8. There was segregation of the Class B material on the left side shoulder around STA 48+350. This is caused by a blending process without blending machine that makes it difficult to reach the proper density.
  9. There is a gap with soil between the ditch and the concrete shoulder which can lead to water intrusion deteriorating the shoulder and the ditch (STA 48+350).
  10. There was a lack of weep holes on the drains of the left side at STA 48+350. The drains on the right side at the same STA had several cracks. Some drains have not been properly cleaned and there is garbage obstructing the water flow (STA 50+000).
  11. At STA 50+500 and for a distance of around 100 meters, the drainage system shows a lack of discharge holes or holes that were insufficient in size. Also the interval between discharge holes was not enough.
  12. There was minor asphalt segregation around STA 50+500 possibly due to incorrectly shaped aggregate material.
23 March 2 – 3, 2016 Site Visit by TFAC to Package #19 On March 2, 2016 TFAC team held an opening meeting with all related parties (PPK, Satker, Contractor, Supervision consultant). Site inspection was carried out by Xiaoke Zhai (Civil Engineer), Agus Sjamsudin (Sr. Transport Specialist), and Maria Jose Sala (Civil Engineer). At the time of the inspection, the progress of civil works was 78.7% which is 7.1% ahead of the revised schedule. The field inspection showed that the Contractor has been responsive to the recommendation of the inspection team and the Supervision Consultant. Findings from the November 2015 report have been resolved to a large extent.Listed below are the findings from February – March 2016 inspection:

  1. There was asphalt bleeding where pavement maintenance had been carried out at STA 0+35 to 0+50 to an excess of fine materials in the asphalt.
  2. The inspection team observed asphalt and other materials piling up on the shoulders of the road segment where pavement maintenance had been carried out 9STA 0+350 – 0+50).
  3. There were defects on the leveling course around STA 1+460.
  4. Due to the raising of the pavement level. The guardrails are now too low and do not serve their function anymore.
  5. The team observed that no water was being sprayed before compaction during compaction of shoulders, making it more difficult for the Contractor to achieve the proper density of the base course material.
  6. The inspection team identified a risk of landslide at STA 5+110, where disposal materials have been deposited, making the situation worse.
  7. The inspection team observed stockpiles with dirty materials that often presented also a low quality in terms of size and shape.
  8. Although several warning sign have been placed, these were often not correctly placed. In addition, signs were still missing from other location.
  9. During the inspection, the team observed that some staffs were not wearing the adequate personal safety equipment.
  10. The inspection team noticed a shortage of the concrete volume for ditches and slope protection.
24 March 15 – 18, 2016 Site Visit by Quality Assurance CTC WINRIP to Package #02 and 03 Site visit was carried out by Quality Assurance CTC WINRIP in order to explain the Timeline of Taking Over Certificate (TOC), Flow Chart of Taking Over Certificate, and Taking Over Process.Based on the site visit, listed below were the conclusion:

  1. The hand over procedures (for both packages) is in accordance with the direction that explained by CTC.
  2. Both packages are already preparing the documents for TOC.
  3. No routine maintenance was seen during site visit. Although some locations at both packages need the maintenance works, such as drainages have to be cleaned from grass and garbage.
  4. Damage drainage and retaining wall shall be repaired as soon as possible.
  5. Rectification of guardrail installation is already accordance with the direction of vehicle (Package #02).
  6. Quality Engineer should check if aggregate class S produced at the basecamp is already in line with specification or not (Package #02)
  7. Documentation of work (0%, 50%, 100%) should be prepared for both packages.
25 March 16 – 18, 2016 Road Safety Audit at PHO Stage for Package #03 The purpose and goal of Road Safety Audit at PHO stage was to check the consistency of standard geometry application; application of road marking, sign placement, and road furniture, and ensure that the safety need of all road users is already available.Road safety issues that can be identified there were:

  1. There was no road safety audit at detailed design stage.
  2. There are a subtraction volume of signs and guardrails in the Contract Addendum to the original contract.
  3. Guardrail subtraction volume in many ravine locations with a depth of >5 meters becomes a road side hazard for drivers.
  4. The erosion problem on the left and right side of carriageway with ravine >5 meters at STA 29+75 and 30+150, endangering road users to stop or passing on shoulders.
  5. There are no serious concerns about the road safety in school zone.
  6. The use of concrete post with black and white paint color without reflector as guide posts, failed to give effect delineation.
  7. No use of CAMs signs on curves bend with limited sight distance.
  8. There are no prohibition signs, guide signs and command signs.
26 March 29, 2016 Monthly Coordination Meeting Office in Charge PMU WINRIP invited all parties related to WINRIP to attend WINRIP monthly coordination meeting.This meeting was about findings of TFAC Package #11 and 19 and monthly coordination meeting.From the meeting, listed below were status of WINRIP Packages:

  1. There are still 2 packages (#10 and 16) waiting for confirmation (no objection letter for BER from World Bank).
  2. For package #08, there are 283 PAPs waiting for appraisal, and still waiting for COW.
  3. For package #12, payment process for land compensation has not been done, still in validation process.
  4. For package #13, there are problems about generator and quarry. Its technical justification is also under process.
  5. There is large deviation in physical work of package #05.
  6. Package #14 still waits for no objection letter for BER from World Bank, whereas World Bank has issued no objection letter for BER of package #20 and 21.
  7. Package #01 has been in PHO stage.
  8. Package #02, 03, and 04 will be in PHO stage soon.
27 Status of complaints  Since the complaint channel of WINRIP operated, there are thirteen (13) complaints from public which submitted either through the complaint channel of WINRIP (chs.winrip-ibrd.com) or MPW site (www.pu.go.id). For this period (January – March 2016), there is one new complaint from local NGO in Bengkulu.
The complaint was about request for document related to construction packages in Bengkulu Province.

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